This guide on how to write meeting minutes was prepared by Wild Apricot to help the volunteers andor staff of small nonprofits and membership organizations who may be new to the task of taking and preparing minutes Writing good meeting minutes can save time and money.
Succinct minutes that capture the purpose of the meeting and its agreed outcomes are a record that can be referred back to and be used for follow up purposes later. Jun 11, 2005 To take minutes at a meeting, have all the attendees write their names on a signin sheet when they come in. While you wait for the meeting to start, write down the name of the organization, the type of meeting, and the date and place. Minutes ensure that there is an official record of the meeting, also documenting who was at a meeting and who was absent.
Normally, one person is elected to keep the minutes, usually a secretary or treasurer. Soon after a meeting, use your notes to write out the minutes in a more readable form.
Use an objective tone and keep the minutes brief while still including all essential information, such as actions and motions. Summarize any pertinent comment points, but avoid anything personal or inflammatory.
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